Chairman
To be responsible for chairing meetings, and to act as a contact and spokesperson for the Club.
To ensure that Committee members fulfil their duties, and that the functions of the Club are carried out.
Vice Chair
To deputise for the chair as required
Secretary
To be responsible for administrative matters, including liaising with the Chair for the timely production of agenda and minutes of meetings, and for keeping records of any paperwork or documentation relating to the Club and Club activities.
To ensure members are notified of Annual or Special General Meetings as required by the Club Constitution.
To keep records of results (type from entry lists) from competitions for annual points awards
Treasurer
To be responsible for all financial matters of the Club including making and accepting payments, keeping records of all transactions, managing bank accounts, producing income and expenditure statements and balance sheets as requested, drawing up the annual accounts for presentation to the Club AGM and making all financial documentation available to the Auditor.
Volunteer Organiser
To be responsible for holding a central record of all helper activity, and to encourage members to volunteer as helpers. To be responsible for contacting individual members as necessary to remind them of their commitment to help at one Club events per year. To work alongside the Secretary to take on and organise, or assist, in the running of club events and fundraisers, this to include Team Qualifiers & Selection, fun rides, Show Jumping and Dressage events etc. To assist with ongoing training organised by the committee (or an allocated person).
Team Manager
Team managers are required for both Senior and Junior teams in all disciplines, it can help if one person takes on this role for a year to keep one point of contact, but not essential. Responsible for organising the Teams and entering into competitions.
Chef d’Equipe
A vital role for any equestrian teams and our individuals, assist in team selection, be at equestrian completions to support, mentor with encouragement, logistics and media liaison.
Health & Safety
To ensure that the Club meets all its legal obligations with regard to Health & Safety, and promote a sensible, proactive approach to safety by all members. To ensure event organisers complete risk assessments as appropriate, and those records relating to health and safety matters, particularly records of accidents and injury, are kept. To keep an up-to-date record of members who are first aid trained and to organise training for committee members as required.
Social / Media
To be responsible for the regular and timely maintenance of the website, and for the regular quarterly circulation of the Club newsletter. Managing social media platforms (Facebook & Instagram)
To be responsible for organising social events for all members. To work alongside the Volunteers Organiser to take on and organise, or assist, in the running of club events and fundraisers.
Training Officers
Training officers are required to book instructors, venues and take bookings for training sessions, making sure regular sessions are available for a variety of disciplines.
If we go for juniors…
Welfare / Child Protection
To ensure that the Club meets all its legal obligations with regard to the welfare of members, especially those who may be classed as vulnerable. To ensure that the Club has appropriate Child Protection policies and procedures in place, that these are made available to members and promoted and enforced as necessary. To take action and liaise with relevant external organisations as required if incidents arise.